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FINANCE AND ADMIN COORDINATOR


Department: Finance Team
Salary Range: £18,000 – £25,000

Job Description
A fantastic opportunity has arisen for a Finance and Admin Coordinator to join our highly successful Vehicle Brokerage based in Worthing, West Sussex. You must have at least 2 years’ experience in an administrative role.

The purpose of the Finance and Administration Co-ordinator role is to support the Sales and Admin Departments with their day to day administration duties. This will allow them to focus on driving results, monitoring quality and achieving their own KPI’s.

The role is full-time (8.00am to 5.30pm) based in our Worthing, West Sussex offices.

Job Responsibilities
As Finance and Admin Coordinator you will have the following responsibilities:

  • Checking files and ensuring that customer files meet compliance requirements
  • Proposing clients to finance houses / suppliers to obtain finance approval
  • Raising orders to suppliers, checking for accuracy and ensuring compliance standards are met
  • Chasing for quotes from suppliers
  • Chasing for documentation when requested
  • Adding quotes to spreadsheets to enable others to find information easily
  • Update compliance system and ensure FCA requirements are upheld (training will be provided)
  • Producing charts / reports as required to track team performance
  • Taking customer deposits
  • Other admin duties as required

Skills Needed
The ideal candidate will need:

  • Excellent time management skills
  • Ability to work well within a team and consider the needs of others
  • Ability to work to tight deadlines
  • Confident and friendly telephone manner
  • Excellent customer service skills
  • Exceptional eye for detail and a thorough approach to checking information
  • Willingness to adapt and help others
  • Experience of Microsoft Word and Excel
  • Computer Literacy with the ability to learn new systems and use systems efficiently
  • Full and clean driving licence required

 

Full training will be given to the right person.

If you are looking for a position within a fast moving, successful and innovative company where there is the opportunity to learn and progress, please send us your CV, along with a covering letter explaining why you feel you are the right person for OSV.

LIKE THE SOUND OF THIS POSITION?

Then upload your CV and Cover Letter here.

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Accepted files are .pdf, .doc and .docx



WHAT’S IT LIKE TO WORK FOR OSV LTD?


At OSV we like to think we’ve created the sort of place where you’ll like working. Of course, creating new business and hitting targets are our focus, but ensuring that our employees are happy, can grow and develop their careers is Just as important.

There’s a tonne of training available and, to make things a bit more interesting, everyone has access to PerkBox where you can pick up discounts and treats throughout the year.

A lot goes into making OSV a great place to work, and we think it’s worth mentioning all of it.

OSV LEADERSHIP


Andrew and Debbie love being around the rest of the team and, instead of being hidden away in a corner office, they both take an interest in really understanding the people they work with. They want to understand what’s important to the rest of the team and will actively help them to achieve their goals.

Having this personal approach really helps everyone in the company to grow and accomplish their aspirations.

TRAINING AND CAREER DEVELOPMENT PLANS AT OSV

YOUR FIRST WEEK AT OSV


We’ve put together a detailed training programme in order to fully train and prepare you for your new role.

Unlike many other companies that are happy to throw you in at the deep end, our training programme will welcome you into the business with an HR induction, a full insight into who we are, where we sit in the industry and what you can expect when working with us.

You’ll meet your colleagues and have an official welcome before starting a 3-5 day training programme (depending on your role) to fast track you to expert knowledge and set you up for quick success.

TRAINING THROUGHOUT YOUR CAREER WITH OSV


You can benefit from a bespoke training and development plan that works alongside your personal goals and the business objectives. This means that we’ll be able to provide any training that you need and tailor it to your learning style. This could involve promotion training, such as:

Our Leadership Development Program

A comprehensive investment, nurturing your natural talent and focusing on your specific career goals. This is ideal for anyone looking to grow in their position and move into a mentoring role in the future. It involves things like: how to deliver feedback, emotional intelligence for leaders, decision-making, problem-solving, coaching skills, delegation, motivating for success, quality mentoring, performance management and much more.

If you’re interested in gaining qualifications, we have a partnership with Northbrook College. Through the college we can organise courses and nationally-recognised qualifications for you, these include: Principles in Customer Service, Principles of Business and Administration, as well as many others.

GET REWARDED FOR YOUR HARD WORK AT OSV


We like to do things a little differently here at OSV. Not only do we reward you with reaching your monthly targets, but also on customer satisfaction, commitment to vision and culture, self-improvement and teamwork.

You’ll also go through pay reviews. We completely understand that although company culture and job enjoyment is a very important factor in overall employee happiness, money matters. We will work closely with you to understand what’s important and what you want to earn and do everything we can to help you make it happen.

On top of all of this, you can be sure you’ll receive a regular thank you and well done! Praise and gratitude is a huge part of our culture here at OSV. You’ll regularly hear acknowledgements and celebrations of employee success throughout the working day with plenty of smiles and encouragement from everyone.

It doesn’t matter what your skills or department is, you’ll always be recognised for a job well done.

WHAT TO CONSIDER BEFORE APPLYING TO OSV…


We could talk for hours about what makes OSV great for a whole bunch of reasons – but we also feel it’s important to note who we wouldn’t be a good fit for. As much as we would love to welcome everyone into the OSV family, every person is different and our environment won’t be right for everyone. We don’t want to dissuade anyone from applying, but knowing who shouldn’t apply is as much for you as it is for us.

WHO WOULDN’T BE RIGHT FOR OSV


Someone who is looking for unlimited promotion opportunities.
Although we have a great structure in place for promotions, we’re still a relatively small business. We’ll never have the number of promotional opportunities available that a large corporate company will have. We have plenty of monetary incentives available. However, if the title is very important to you, we may not be a long-term fit.

People who aren’t interested in feedback.
As a business, having a learning and development culture is important to us. We want everybody to achieve and to feel happy when they reach their own personal goals and aspirations. Our whole ethos is based around this belief. We’ve designed a performance system which gives plenty of feedback to both employee and employer. If you aren’t interested in this sort of structure, we may not be right for you.

People who want their own office.
Our office is completely open plan. Upstairs we have our sales and finance departments and downstairs is our marketing team. Our Directors sit with us. If you’re not interested in working as one large team, then our environment might not work for you.

You need a parking space directly outside the office right away.
On a business estate like ours, parking spaces are like gold dust. We have a limited supply of spaces assigned to us and these are given to managers and team leaders. Off-site there are spaces available, although they do tend to fill up quickly in the morning. In other words, if you’re driving, the earlier you get here the closer to the office you’ll be able to park. If you’re happy to use public transport, the train station is 20-minutes away on foot, and there’s a bus stop 5-minutes away.

If you want a canteen lunch every day.
Unlike some larger businesses, we don’t have a canteen or cafe on the premises. Due to our location there aren’t a huge number of places where you can go out and buy a ready-made lunch unless you want to drive to the local shops (a large Tesco is 5-minutes away). We do get a visit from several sandwich vans every morning – many people buy from them every day. Most of the team bring their own lunch in – we do have a kitchen area with a fridge to keep your lunch fresh, a microwave to heat up your lunchtime soup, and obviously a kettle for the essential tea and coffee.

Your skills fall outside of our business.
While we’re always looking for talent, we don’t have internal IT departments at the moment or internal finance functions. Our predominant area of recruitment is usually sales, marketing or administration and customer service. If your skill set falls outside of these areas we probably can’t help you right now.

 

Generally speaking, we’re happy to talk to anyone who feels they’ll be a great fit for the company and hope that everyone can be happy here, although we appreciate that we can’t help everyone.

If you think that all of the above sounds perfect for you and you’re ready to kickstart your career with OSV then submit your details, an up-to-date CV and your cover letter explaining why you’re the right fit for OSV. We look forward to hearing from you.

GET TO KNOW THE OSV CULTURE AND MEET OUR TEAM

Watch our culture and team biography videos to find out how we run as a team and a business.

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